Finance Assistant, Solid Waste Management Association of the Philippines (SWAPP)

The Solid Waste Management Association of the Philippines (SWAPP) - a non-profit membership organization of solid waste practitioners from local government units (LGUs), national government agencies, non-government organizations, and the academe, established on May 22, 2000 - is looking for a FINANCE ASSISTANT.

Job Responsibilities:

Under the direction of the Finance and Procurement Officer, assists in the planning, organizing and directing the accounting, auditing, accounts payable, payroll processing, expenditure recording, budget control, grants accounting, and other financial and information activities of the project. He/She will also assist the Finance and Procurement Officer in the preparation of the budget, and the implementation of the catch-up plan disbursement activities.

Reports to: Finance and Procurement Manager

Project Description:

The Philippines is currently in the process of modernizing its solid waste sector, with a strong focus on implementing regularly requirements for converting open dumpsites to sanitary landfills nationwide. As part of this process, it has been recognized that the large population of waste pickers and itinerant waste buyers active in the Philippines is affected by the sector’s changing infrastructure and institutional structure and in some cases, risk to lose their livelihoods.

The JSDF grant was developed in response to implement investments and activities to encourage social inclusion in the sector and provide alternative livelihoods for these groups through innovative approaches based on global knowledge on this subject. The grant activities are also designed to support the goals of better service delivery (livelihoods primarily but also health and education) to the poor and otherwise disenfranchised groups that make up the informal waste sector. It also promotes the CAS goal of an improved investment climate by promoting and facilitating access to affordable finance to enable investment in micro and small enterprises.

The development objective of the grant is to improve the livelihood and social inclusion of waste pickers and their communities through development of alternative livelihood opportunities and incorporation into the evolving formal solid waste management sector.

The Solid Waste Management Association of the Philippines (SWAPP) is the implementing organization for this grant. It is a non-government organization with membership from the local government units, private sector and academe. SWAPP has done some work on the informal waste sector usually in partnership with other global organizations like the WASTE from Netherlands, German Technical Service (GIZ), among others.

For this grant, the said NGO will be providing technical assistance to about 5,500 members of the informal sector.

Essential Job Functions:

• Assumes responsibility for the daily maintenance of the general ledger, including adjusting journal entries, budget adjustments, chart of account maintenance, and reconciliation of general ledger accounts to ensure that accurate account balances are reflected in all bank accounts;
• Processing financial transactions and other accounting systems;
• Handling, processing and reconciliation of petty cash, and accurate and robust record keeping;
• Prepare Monthly Bank Reconciliation Statements.
• Maintaining accounting records, filing systems and computer files;
• Undertaking general clerical duties such as dealing with correspondence, filing and photocopying;
• Assists in fiscal year end procedures as well as coordinating with the audit firm for annual audit engagements;
• Assists in completing the monthly, quarterly and annual financial reporting; and,
• Performs other duties and responsibilities as may be assigned by Finance and Procurement Officer.

General Duties:

• Any other administrative duties as required to ensure the smooth and efficient running of the organization;
• Attend and participate in regular staff meetings;
• Attend appropriate training courses where identified; and,
• Attend and participate in regular work appraisals and any other support systems as appropriate.

Job Qualifications:

• Graduate from a college/university with a Bachelor’s degree in Accounting/Finance/Business management preferred.
• Has 2-3 years work experience in finance or accounting department.
• CPA-licensed is an advantage.
• Has strong knowledge of accounting information systems.
• Has ability to manage and prioritize varied workloads.
• Has ability to produce and communicate clear financial reports as required.
• Ability to work within a Team and autonomously.

Duration of the Contract:

The duration of the contract is from October 2014, renewable subject to performance review every three (3) months.

CONTACT:

Lizette Cardenas

Executive Director

Solid Waste Management Association of the Philippines

7A South J Street, Barangay Sacred Heart, Quezon City

Tel/Fax: (02) 929-8453; email: info@swapp.org.ph; website: http://www.swapp.org.ph